Privacy statement

Your privacy matters to aternio. Whenever you use the services of aternio, you entrust us with your personal data. This Privacy Statement provides information about how we collect, use and disclose this information.

1. General

In this Privacy Statement, the following definitions apply:

  • aternio: aternio, civil company in the form of a private limited liability company, Zwaarveld 41d, B-9220 Hamme, Registry of Legal Persons Ghent, Subsection Dendermonde 0456.045.401;
  • Website: atern.io

2. Scope

This Privacy Statement applies to our Website and all (commercial) relationships between aternio and its customers, prospective customers and business partners.

3. Which personal data is used and how is it collected?

Your data is collected for the purpose of determining basic information (name, address, language, etc.), as well as more complex information (such as companies in which you are involved, the functions you perform within these companies, etc.) which is necessary for us to be able to provide the aternio services you use.

  • Data which you provide to aternio when registering as a customer in accordance with national and European anti-money laundering laws:

For almost all aternio services, you must provide us with your identification details beforehand. This is done via an order letter and an E-ID reader. These data are stored in aternio’s databases.

  • Data which aternio receives for a specific purpose, after you have already become a customer of aternio. These data relate to:
    • Family composition;
    • Financial details;
    • Personal traits;
    • Living habits;
    • Characteristics of your home;
    • Occupation and function.
  • Data which aternio collects via the Website:

Most information is available on or through the Website, without you having to provide your personal details. In certain cases, personal information may be requested. However, aternio does not collect personal data relating to sensitive categories, such as racial or ethnic data, data on sexuality, etc.

4. Use of personal data

The personal data collected by aternio is processed in accordance with the provisions of the General Data Protection Regulation (Regulation 2016/679) of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.

aternio uses your personal data to provide the services which you use. Your personal data, including your email address, may also be used to inform you of changes in legislation and issues which may be relevant to you. aternio may also use your e-mail address to inform you about its services and events.

aternio requests your consent before using your personal information for purposes other than those described in this Privacy Statement.

5. Disclosure of personal data to third parties

aternio will not disclose your personal data to third parties, unless this is necessary in the context of providing the services of aternio and optimising them (including, but not limited to, maintenance work, payment processing, database management).

If we need to disclose your personal data to third parties in this context, the third party in question is obliged to use your personal data in accordance with the provisions of this Privacy Statement.

Without prejudice to the foregoing, we may disclose your personal information in the following cases:

  • To the competent authorities (1) if we are obliged to do so by law or in the context of present or future legal proceedings and (2) to safeguard and defend our rights;
  • If aternio or the majority of its assets are acquired by a third party, in which case your personal data collected by us will be one of the transferred assets;
  • With a view to detecting similar profiles to your own, unless you have expressly objected to this.

In all other cases, we will not sell, rent out or pass on your personal data to third parties, unless (1) they have obtained your permission to do so and (2) a data processing agreement has been concluded with the third party in question, which contains the necessary guarantees regarding the confidentiality and privacy conformity of your personal data.

6. Storage of personal data

aternio will only store your personal data for the period necessary to fulfil the aims described in this Privacy Statement under the heading “use of personal data”.

If a longer storage period is justified by law, or to comply with another legal obligation, we may store your personal data for this longer period.

7. Your privacy rights

If you wish to exercise your rights, as specified below, please contact us in accordance with “11. Contact details”:

  • Right of access to the personal data which aternio may have regarding you;
  • Right to rectify, complete or update your personal data;
  • Right to the deletion of your personal data;
  • Right to restriction of processing of your personal data;
  • Right of transferability of your personal data;
  • Right of objection/opposition to the processing of your personal data.

aternio may refuse your request to exercise these rights, if it is unreasonably recurrent, requires disproportionate technical effort, or compromises the privacy of others. Disproportionate technical effort refers to: developing a new system, making fundamental changes to an existing system or requests pertaining to information which is stored in back-up systems.

If you no longer wish to receive newsletters or information about our products and services, you can contact us at any time in accordance with “11. Contact details”.

8. Personal data security

aternio takes all reasonable organisational, technical and administrative steps to protect your personal data under our management, and as required by applicable data privacy laws. Unfortunately, no data transmission over the internet or any data storage system can be guaranteed to be 100% secure. If you have any reason to believe that your interaction with us is no longer secure, please notify us immediately by contacting us using the “Contact details” section below.

9. Cross-border processing of personal data

Cross-border transfers of personal data to third parties for the purposes described above may occur. This also means that data is transferred to countries or regions which have different data protection laws than your own country. We will take the appropriate measures in each case, so that in situations involving such data transfers, the transfers will always take place in a way that provides an “adequate level of protection”.

10. Update to the Privacy Statement

aternio reserves the right to renew this Privacy Statement, by posting a new version on the Website. Whenever changes are made, the above date will be adjusted in line with the revision. The updated version applies from the date of revision. We advise you to regularly consult this Privacy Statement, so that you are aware of any changes.

11. Other websites

This Privacy Statement only relates to our Website. We are not responsible for the privacy, information or other practices of third parties, including third parties who operate a website to which our Website contains a link. Including a link on the Website does not mean that we endorse the linked website.

In addition, we may offer you access to third party features that allow you to post content to your social media account(s). Please note that any information you disclose by using these features will be governed by the applicable privacy policies of the third party and not by this Privacy Statement. We have no control over, and are not responsible for, the way in which third parties use the information you provide when you use these features.

12. Complaints

If you wish to make a complaint about the way in which aternio collects, uses and/or processes your personal data, you can always submit a complaint to the Privacy Commission.

13. Contact details

If you have any questions or are concerned about the privacy of your personal data, you can always contact us via GDPR@atern.io or aternio, f.a.o. GDPR, Zwaarveld 41D, 9220 Hamme.

Cookie policy

1. General

In this Cookie policy, the following definitions apply:

  • 456. aternio: aternio, civil company in the form of a private limited liability company, Zwaarveld 41d, B-9220 Hamme, Registry of Legal Persons Ghent, Subsection Dendermonde 0456.045.401;
  • 457. Website: atern.io

2. Scope

This Cookie policy is applicable to the Website.

3. What are cookies?

When you visit the website, so-called cookies may be used. These are small pieces of information that are placed on your computer’s hard drive. During any subsequent visit, they will ensure that you can navigate more easily since, for example, you will not have to re-register or enter your preferences or password again. The information that is gathered by these cookies can be used to set up a personal profile; this ensures that the information provided matches your wishes and preferences.

4. List of cookies used

4.1 Essential cookies

These cookies are necessary for the Website to function, and to facilitate communication over the internet. Without these cookies, the Website will not function smoothly as we intend it to, or we would not be able to offer certain services or functions that you request.

4.2 Permanent cookies

Using permanent cookies, we can recognise you when you visit our website again. As such, the website can be specially configured to your preferences. Also when you have given us permission to place cookies, we can remember this by means of a cookie. This means you don’t have to repeat your preferences over and over again, meaning that you save time and have a more pleasant website experience. You can delete permanent cookies via your browser settings.

4.3 Google Analytics cookies

A cookie is placed via our website by the American company Google, as part of its “Analytics” service. We use this service to keep track of and receive reports on how visitors use the website. Google may also transfer this information to third parties if they are required to do so by law, or if such third parties process the information on Google’s behalf. We do not have any influence in this respect.

The information Google collects is made anonymous as much as possible. Your IP address is specifically not provided. The information is transferred to Google and stored by them on servers in the United States. Google adheres to the Privacy Shield principles and is a member of the Privacy Shield Program of the US Department of Commerce. This means that there is an adequate level of protection for the processing of any personal data.

4.4 Third party cookies

On our Website, you can share certain articles via social media. Cookies are placed as a result. aternio does not check these cookies. You need to consult the relevant third party website for more information about these cookies.

4.5 table of cookies used

Provider Name of cookie storage period
Datatables.net _cfduid 1 year
atern.io PHPSESSID Session
Ads.linkedin.com long Session
atern.io _ga 2 years
atern.io _gat Session
atern.io _gid Session
Linkedin.com bcookie 2 years
Ads.linkedin.com BizoID 179 days
Linkedin.com bscookie 2 years
Google-analytics.com collect Session
Linkedin.com lidc Session
Doucleclick.net r/collect Session
Ads.linkedin.com UserMatchHistory 179 days

5. Disabling cookies

You have the possibility to configure your browser in such a way that you receive a message when a cookie is generated, or when cookies are refused. You can also always delete cookies from your hard drive. Google provides further details about privacy and cookies on the Google privacy page and also provides a browser plug-in which can be used to unsubscribe from Google Analytics on all websites.

6. Updates to Cookie policy

aternio reserves the right to renew this Cookie policy, by posting a new version on the Website. Whenever changes are made, the above date will be adjusted in line with the revision. The updated version applies from the date of revision. We advise you to regularly consult this Cookie policy, so that you are aware of any changes.